FIRMST Language School
Client
FIRMST Language School
TImeline
4 months
FIRMST were amazing teachers running a language school with students worldwide — but their operations were completely fragmented. They were skeptical at first. They'd tried looking at off-the-shelf solutions before and nothing could handle their specific combination of hybrid online/offline classes, multi-timezone scheduling, and multi-currency billing. But they knew they could do better with their operations. They were willing to give The Diagnostic a try. What it revealed confirmed the scale of the problem — and quantified $5,900/month in operational waste across four critical areas that were silently strangling growth.
Understanding the challenges that were costing time, money, and growth. Click each to expand.
Before
Scheduling in shared Google Sheet — constant double-bookings
After
Smart scheduling with timezone detection, conflict prevention, and auto-reminders
Before
Student progress tracked via WhatsApp and teacher memory
After
Intelligent progress dashboards with at-risk student detection and auto re-engagement
Before
Payments managed in a separate spreadsheet, frequent mismatches
After
Automated billing with multi-currency support, auto-invoicing, and smart reminders
Before
No visibility into teacher performance or student outcomes
After
Analytics on completion rates, satisfaction scores, and revenue per program
Unified scheduling for online and offline classes across time zones, handling group and 1-on-1 with conflict prevention.
Progress dashboards that flags disengaging students and triggers re-engagement.
Class management, material uploads, attendance tracking, grading, and student communication in one interface.
Package-based and per-session pricing, multi-currency support, auto-invoicing, and smart payment reminders.
Automated certificate generation upon course completion with verifiable credentials.
"We’re just a small language school — Aeontrix has helped us transform into a premium boutique school with an LMS that is custom made to meet all our requirements. No other software that we explored could satisfy these needs. Everything we tried before was either too generic or too complicated. This was built for exactly how we teach."
Marina Yurievna
Academic Director, FIRMST Language School
Teachers report significantly less administrative burden, more time for actual teaching
Professional platform experience improved brand perception among prospective students
School can now offer new program types without operational strain
Student satisfaction improved, driving word-of-mouth referrals
Data-driven decisions replaced gut-feeling management
Every engagement starts with The Diagnostic. We identify what's broken, quantify what it's costing you, and deliver a prioritized roadmap.